How does the Hospital Information Management System work?

Hospitals are the nerves of the society, without which caring for people is impossible. Healthcare facility institutions such as hospitals, clinics, and medical colleges help people in acquiring primary and tertiary medical care. 

Hospitals run with the help of plenty of medical professionals that offer various kinds of services ranging from nursing care, patient admissions, surgery, outpatient services such as consultations, lab services, radiology diagnostic services, etc. 

To achieve these tasks, the help of software is required so that all information can be recorded. A hospital information management system is a database system that has a user-friendly interface in the form of mobile phone apps and desktop software with a cloud-based integration to databases that can record, process, and provide necessary information with regards to all kinds of hospital-based data. 

What is HIMS?

HIMS or Hospital Information Management System is a software that lets hospital professionals input all data related to doctors, nurses, patients, and various procedures that go on in the hospital. It simplifies the various tasks with regards to the hospital functions and makes information easy to access and handle.

HIMS helps in recording, analyzing, processing, and retrieval of important information for the various stakeholders in a hospital organization such as Doctors, Nurses, Receptionists, Lab technicians, and even patients who can download the application or through log-in portals for their information requirements. 

Hospital information systems can be installed in the hospital computers by a professional once the hospital has decided on the functionalities they want and the branding that is needed to be showcased on the interfaces. 

Once all the processes and functions are narrowed down, a specialist can create a custom software edition that can be installed on all the computers. The software usually is accompanied by a mobile application version as well that can be downloaded by patients, doctors, and other stakeholders to access information as required. 

Once the system is up and running, the software allows capturing and recording of all important information such as:

  • Patient Information (both inpatient and outpatient)
  • Rooms or Beds Availability
  • Doctor Schedules
  • Nurse Schedules
  • Duty Rosters
  • Admissions and Transfers
  • Discharge Details and Formalities
  • Billing and Insurance
  • Operation Theatre Schedule and Duty Chart
  • Feedback Management
  • Inventory Management
  • Janitorial and Housekeeping Services
  • Appointment Management etc

These are some of the services provided by Hospital Information Management Software. They can help in maintaining important data on all important facets of a hospital and keep the flow of information in check. It can help in anytime retrieval of information by any of the stakeholders and from anywhere. The mobile application makes the retrieval of necessary information easier. 

Benefits and Advantages

There are many benefits and key advantages to having the HIMS system in place at the hospitals and other medical institutions as it helps in the smooth running of the hospital functions. 

Staff such as the admission receptionists can easily line up the roster for the day and obtain information on who is working on what day. Admission and queue management becomes easier by knowing the people who are available for consultation and the estimated wait time.

Bed and OT facilities can be scheduled and rosters can be formed to assign staff for the particular day. Billing and payment information can be managed efficiently and bills can be prepared along with the discharge formalities. This way all information is easy to handle and retrieve.