Workforce Management is a human resource information system that plans and logs when a company’s resources or employees will be working. The two most important components are planning and scheduling when resources will be working and recording and documenting when those resources are logged in a physically doing their work.
Workforce management software provides automated solutions to many of the common, everyday tasks performed by any organization’s Human Resources department like manage employee timesheets, business expenses, employee leaves, time-sheets, and a cloud document management portal for employee collaboration.
There are many benefits to using workforce management software to reduce your HR department’s operating costs while increasing the organization’s efficiency.
- Increases Employee Satisfaction- Staff discontent will result in many issues, such as low morale of workers and greater turnover, none of which companies want to see. The more workers can do for themselves, the more they will be motivated. Employees will have the ability to access and update personal profiles with a workforce management system, verify tasks with one click, request time off, and quickly clock in/out. For even the smallest company, salary estimates will eat up thousands of work hours each year. This system will monitor staff attendance and then use that information to more accurately measure payroll.
- Improves Analytical Functions- In today’s workplace, data analysis is often a feature, regardless of the type of organization. The efficient management of your company needs to have the opportunity to see real-time data, compare actual results against the expenditure, and assess your company’s performance against the plan. To make the best and most efficient decisions for your company, HR managers need advanced techniques. The automation process provides the data needed to more effectively analyze and grow your business. This gives the HR administrators the support they need to succeed.
- Minimizes Compliance Risks- To provide central and provincial government agencies with actual data that they are consistently in line with their legal obligations, organizations must keep records. Manually keeping these kinds of enforcement records can lead to mistakes, and even the slightest mistake could cause your business enormous penalties, not to consider being incredibly time-consuming. The workforce planning software will do it quickly and, in most situations, automatically. The framework eliminates this risk and helps you to keep both national and regional regulations in strict conformity.
Essentially, the thought process behind it is that once a large enough workforce is taken into consideration, the job of managing those schedules becomes too large of a job for one person. Using the correct software, a team of 3-5 people can manage the schedules of a workforce of over 1,000 people. The software’s job is simply to ensure that there will be adequate staffing for busy times while trying to ensure that the slow times aren’t too overstaffed. The software should also be able to record data so that users can analyze how effectively it, as well as the resources it is scheduling, are doing their jobs.